General Information
Placing material on Reserve: Instructors may place course-related materials on Reserve for students including any combination of the following material types:
  • Electronic Reserves (e-reserves): The main purpose of e-reserves is to provide secure access to required readings protected by copyright and FERPA. Staffing resources and workload issues will determine if optional readings will be processed for e-reserves. 
  • Media: Media materials owned by the UW Libraries or the instructor can be placed on Reserve. If a media title is not owned by the UW Libraries, please contact your subject librarian. New media orders may take up to eight to ten weeks to arrive; please allow sufficient time for processing.
  • UW Library Books: In general, circulating books owned by the UW Libraries can be placed on Reserve. If a book is not owned by the UW Libraries, please contact your subject librarian.  Depending on availability, new book orders may take six to eight weeks to arrive; please allow sufficient time for processing.
  • Personal Copies: Personal copies of books and other materials may be placed on Reserve at the owner's risk. Personal copies will be returned at the end of each quarter.
  • Student Work: Student work is protected by the Family Educational Rights and Privacy Act of 1974. All student work must be submitted with signed written permission  before materials can be placed on Reserve.
Renewing Reserve Materials: All Reserve materials are removed at the end of each quarter. Notify Reserves Staff before the end of the current quarter to update lists and retain material for the next quarter.
Reserves Deadline
There is no deadline for submitting materials for Reserve.
  • Instructors should submit Reserve requests at least one week prior to the dates needed.
  • Requests for materials not owned by the UW Libraries should be submitted at least six weeks prior to the beginning of the quarter.
  • All requests for books, media, and electronic reserves are processed in the order in which they are received.
  • Please allow a minimum of one week for processing at the beginning of each quarter.
Copyright Compliance
Instructors are responsible for copyright compliance. Copyright permissions for items that do not fall under Fair Use must be obtained by the instructor before they are placed on Reserve. 
Electronic Reserves
Electronic reserves are made available by the Campus Library through ERes. Readings posted to other courseware systems are not processed by Reserves staff; instructors are responsible for copyright compliance and processing readings for Canvas and other systems.
  • Instructors must include copyright information with book chapters and journal articles. 
  • In lieu of photocopies, instructors may submit their personal or library books for scanning to the Reserves Staff. Reserves Staff will not retrieve books or search for materials for faculty. If you need assistance locating a book or reading, please contact the subject librarian for your course.
  • Materials in electronic format may be submitted via email or in person.
  • Student work is protected by the Family Educational Rights and Privacy Act of 1974. All student work must be submitted with signed written permission  before they can be placed on Reserve.
  • Reserve readings for UWS and UWT courses are processed by the appropriate Reserves Unit.
Physical Reserves (e.g. books, media, personal copies)
  • Reserve requests may be submitted via email, phone, mail, or in person.
  • Requests must include instructor's name, course number, titles, and call numbers of materials. If you need assistance locating a book or media material, contact your subject librarian.
  • Circulating UW Seattle and UW Tacoma materials may be placed on Reserve in the Campus Library; UWS and UWT materials may not be placed on Reserve at off-site locations without approval from the owning library unit.
  • Interlibrary Loan and Summit materials may not be placed on Reserve.
  • Cascadia patrons must check out available materials in person at UW Seattle or UW Tacoma.  For additional information, please see "Getting Books and Media from Other Libraries" under Borrowing Services.
  • Books and media materials not owned by the UW Libraries may be ordered through the appropriate subject librarian.
  • Media Reserves
    • Media Reserves are shelved on the first floor of the Library behind the Information Commons Desk.
    • Media Reserves loan periods
      • 7 days if the item is on Reserve for your course; 3 days if the item is on Reserve for multiple courses.
      • 4 hours if the item is not on Reserve for your course.
      • 4-hour library use only for students. Students can book media Reserves and a study room to watch films in groups. Students can search the UW Libraries Search Catalog and request circulating copies for overnight use.
    • Reserve materials cannot be renewed.  If a media Reserve is needed longer, the instructor must bring it physically to the Information Commons Desk for check in/out.
    • Instructors are responsible for fines accrued on Reserve items.
    • Booking media Reserves for classroom use
      • Booking (scheduling) a media Reserve further ensures that the item will be available on the day you intend to use it.
      • Booking is highly recommended when an item is on Reserve for multiple courses.
  • Textbooks and Optional Books
    • Reserve loan periods:
      • 2 hours
      • 4 hours
      • 72 hours (default)
    • Reserves Staff may assign shorter loan periods to materials in high demand.
    • Optional books not owned by the UW Libraries may be ordered through the appropriate subject librarian.
  • Personal Copies
    • Instructors may place their personal copies of books and other materials on Reserve at their own risk.
    • Personal copies will be returned at the end of each quarter.
  • Student Work
    • Student work is protected by Family Educational Rights and Privacy Act of 1974.
    • All student work must be submitted with signed written permission  before materials can be placed on Reserve.
Contact Information

reserves@uwb.edu
425.352.3650

Campus Library Reserves, LB1-311
University of Washington Bothell
Cascadia Community College
Box 358550
18225 Campus Way NE
Bothell, WA 98011-8245