Placing material on Reserve: Instructors may place course-related materials on Reserve for students including any combination of the following material types:
Electronic Reserves (e-reserves): The main purpose of e-reserves
is to provide secure access to required readings protected by copyright and
FERPA. Staffing resources and workload issues will determine if
additional readings (e.g., homework assignments, lecture notes) will
be processed for e-reserves. Materials may be submitted on CDs, USB drives, photocopies, or as email attachments. In lieu of photocopies, personal or library books
may be submitted for scanning to the Reserves Staff.
If a reading is available full-text online, a citation is sufficient. Instructors are responsible for copyright compliance.
Media Materials: VHS tapes, DVDs, CDs, etc. owned by the UW
Libraries or the instructor can be placed on Reserve. If a media title is not owned by the UW Libraries, please contact your subject librarian. Depending on availability, media orders may take eight to ten weeks to arrive; please allow sufficient time for processing.
UW Library Books: In general, circulating books owned by the UW Libraries can be placed on Reserve. If a title or edition is not owned by the UW Libraries,
please contact your subject librarian. Depending on availability, book orders may take
six to eight weeks to arrive; please allow sufficient time for processing.
Personal Copies: Personal copies of books and/or other materials may be placed on Reserve at the owner's risk. Personal copies will be returned at the end of the quarter.
Student Work: Student work is protected by the Family Educational
Rights and Privacy Act of 1974. All student papers, projects, video presentations, etc. must be submitted with
permission before they can be placed on Reserve.
Renewing Reserve Materials: All Reserve materials are removed at the end of each quarter. Notify Reserves
Staff by phone, email, or
in person before the end of the current quarter to update lists and retain material for the next quarter.
There is no deadline for submitting materials for Reserve.
Instructors should submit Reserve requests at least two weeks prior to the dates needed.
Requests for materials not owned by the UW Libraries should be submitted at least six weeks prior to the beginning of the quarter.
All requests for books, media, and/or electronic reserves are processed in the order in which they are received.
Please allow a minimum of two weeks for processing at the beginning of each quarter.
Instructors are responsible for copyright compliance. Copyright permissions for items that do not fall under Fair Use must be obtained by the instructor before they are placed on Reserve.
Electronic reserves are made available by the Campus Library through ERes, a Web-based
Reserves system. E-reserves are produced by scanning or converting print
material provided by the instructor into PDF files which can only be opened with Adobe Acrobat Reader (version
8.0 or better is
recommended to ensure stability when printing).
Instructors must include a photocopy of the copyright page with book chapters and journal articles as required by the Digital Millennium Copyright Act.
Photocopies submitted without the copyright information will not be processed for e-reserves.
In lieu of photocopies, instructors may submit their personal or library books for scanning to the Reserves Staff. Reserves Staff will not retrieve books or search for materials for faculty. If you need assistance locating a book
or reading, please contact the subject librarian for your course.
PDF, HTML, Word, Excel or other files in electronic format may be submitted via email or on disks.
Submit legible photocopies with as little "black area" as possible. Documents lose some quality when converted to PDF so it is best to provide
the highest quality photocopies possible.
Provide photocopies on letter or legal size paper; double-sided photocopies
Entire books will not be scanned for e-reserves.
Students' work are protected by the Family Educational
Rights and Privacy Act of 1974. All student work (e.g., papers, projects, video presentations) must be submitted with
permission before they can be placed on Reserve.
Reserve readings for UWS and UWT courses are processed by the
appropriate Reserves Unit.
Reserves (e.g. books, media, personal copies)
Submit book and media requests to Reserves Staff by email, phone, mail, or in person.
All requests must include instructor name, course number, title(s), and call number(s) of material(s).
If you need assistance locating a book or media material, please contact the
UW Seattle and UW Tacoma materials may not be placed on Reserve at distance education locations.
Materials borrowed through ILL or Summit may not be placed on Reserve.
Cascadia patrons must check out available materials in person at UW Seattle
or UW Tacoma. For additional information, please see
"Getting Books and Media from
Other Libraries" under Borrowing
Books and media materials not owned by the UW Libraries may be ordered through the appropriate subject
Media Reserves are shelved on the first floor of the Library behind the Information
Media Reserves loan periods:
Media on Reserve for your course = 7 days unless there is a booking conflict.
Media on Reserve for your course as well other courses = 3 days unless there is a booking conflict.
Media Reserve not on Reserve for your course = 4 hours.
Students will receive a 4-hour Library Use Only loan period for media Reserves.
Students can book the media Reserve and a study room in the Library to watch
the film in groups. If students need to check out a film for overnight use,
they should ask for assistance at the Information Commons Desk
(425.352.5340). Library Staff may be able to locate a circulating copy
through the UW Libraries Catalog.
Media Reserves cannot be renewed online, over the phone, or via email. If a Media Reserve is needed longer, the instructor must bring it physically to the
Information Commons Desk for check in/out.
Instructors are responsible for fines accrued on Reserve items.
Booking (scheduling) Media Reserves for classroom use
Booking a Media Reserve further ensures that the item will be available on the day you intend to use it.
Booking is highly recommended when an item is on Reserve for multiple courses.
Reserves Staff will notify you if an item you have on Reserve is put on Reserve for other courses.
Booked Media are available for check out at the Information Commons Desk.
Textbooks and Optional Books
Textbooks are placed on 72-hour Reserve unless otherwise specified by the instructor; Reserves Staff may assign shorter loan periods to materials in high demand.
Optional books not owned by the UW Libraries may be ordered through the appropriate
Reserve loan periods:
library use only
Instructors may place their personal copies of books and/or other
materials on Reserve at their own risk.
Personal copies will be returned via campus mail at the end of the quarter.
Student work is protected by Family Educational Rights and Privacy Act of 1974.
All student work (e.g., papers, projects, video presentations) must be submitted with
permission before materials can be placed on Reserve.