Temporary Suspension of Exhibit Support:
Due to resource restrictions the Campus Library is temporarily suspending external exhibits in the Library. We recognize the value of student work and will revisit this issue when additional resources are available. Please contact Library Administration if you have any questions regarding this change. We are located in LB1-310 and can be reached at (425) 352-5258 or email@example.com. Below is additional information regarding campus exhibits and posting.
The Campus Library still allows posting of events and general campus information. Postings must adhere to the Library Posting Policy.
LB1-205 is still available for campus events. Please see room use policy for information regarding appropriate use and booking. All event planning/coordination is the responsibility of the organizing department/group.
Additional Exhibit & Posting Information:
UW Bothell Student Life has 8 display cases that may be reserved for student use. For more information regarding guidelines and process contact student life at firstname.lastname@example.org.
Exhibits are a valuable part of the University of Washington Bothell Cascadia Community College Campus Library's public services outreach and user education. Exhibits inform, educate, and promote the Campus Library’s information resources and services, and, at times, entertain. Exhibits provide an excellent opportunity for the Campus Library to engage in collaborative projects, especially with faculty members and others in the university community.
The Campus Library hosts a variety of exhibits including, for example, student exhibits, selected examples from the collections, and traveling or special exhibits. This policy defines the philosophy and goals for exhibits and public art displays throughout the Campus Library, identifies responsibility for these programs, and defines acceptance guidelines and general policies. Smaller exhibits which are regarded by Campus Library staff as "displays" are covered by this policy with the exception of extent of publicity. Campus Library staff involved in organizing, curating, and/or mounting exhibits or displays are deemed to be acting within the course of official duties and under the authority of the University of Washington Libraries.
The display of public art is an important part of providing welcoming and pleasant facilities and also enriches the Campus Library's service and outreach programs. The Campus Library’s permanent art collection and Art on Loan exhibits are not covered by this policy, but rather, by the Libraries' Public Art Policy.
The Director of the Campus Library, in consultation with others, will be responsible for updating and revising this policy.
Exhibits in the Libraries will be selected with reference to the Exhibits Policy. Exhibit spaces are made available, in accordance with these Guidelines, to Academic and University-related departments, faculty, currently enrolled students, UW Bothell & Cascadia student organizations, and to exhibitors sponsored by the Libraries.
The following criteria apply as exhibit proposals are considered, although not all exhibits will meet all criteria. The Libraries reserves the right to approve or disapprove all exhibit requests, to have final approval for the layout of the exhibit, and to make all decisions regarding length of exhibit duration, placement of the exhibit within the library, and content of publicity.
Student & Student Organization Exhibits: The Campus Library welcomes student art and work for exhibition. Student exhibits are subject to the Campus Library Exhibit Guidelines and are for a fixed duration only. Student exhibition space is available to currently enrolled students only and requires faculty/department involvement or sponsorship.
Exhibit Proposal Process & Required Forms
Process for proposing an exhibit in the Campus Library
18225 Campus Way NE, Box: 358550, Bothell, WA 98011
The Campus Library has exhibit space available on the second floor of the library:
Area Specifications and Description:
Public Area; not secured
In each designated exhibit location, a sign will be posted informing viewers of the Library’s exhibit policy. Sign will read:
"For information about this exhibit location, please consult the Campus Library's Public Art Policy." http://library.uwb.edu/exhibitguidelines.html
Space not specifically designated for exhibits, such as corridors or study areas, may be considered for a temporary, special exhibit. To inquire about this type of space, contact Library Administration.
Exhibitors are solely responsible for funding all costs associated with the exhibit, including but not limited to shipping, installation, dismantling, and insurance. Exhibitors are responsible for publicity beyond that provided by the Libraries. See the publicity section of this document for more information.
Security & Insurance
Exhibits are often located in high traffic areas whose visibility reduces the likelihood of damage or theft of materials; however, the Campus Library takes no responsibility for the security or welfare of exhibits at any time, including during transport, installation, or dismantling. Before an exhibit is installed, exhibitors and the Campus Library's representative must sign a release, indemnifying the UW from any responsibility for loss or damage. The original signed Exhibit Release Form will be retained in the unit. A copy of the Form will be sent to the Office of the Dean of University Libraries.
Insurance coverage, if needed, is the responsibility of the Exhibitor. Insurance to cover the value of the exhibit is available for on-campus exhibitors from UW's Office of Risk Management. Exhibitors from off-campus are encouraged to insure their exhibit through their own agent.
Exhibits and displays must be placed so as to accommodate physical safety considerations. There cannot be loose cords or cabling; free-standing units must be secure; and ease of egress from the exhibit for emergency purposes must be assured. The exhibits must be set up so as to accommodate disability access.
Exhibits must be well prepared, organized, and aesthetically pleasing. In order to most effectively promote a Libraries exhibits program, units are encouraged to have a schedule of exhibitions planned for six to twelve months in the future.
Unless otherwise agreed upon, exhibits will have specific start and end dates, although the end date may be extended if the schedule allows. Since exhibit conditions place a strain on library materials being displayed, exhibits running longer than three months are not encouraged, and should be undertaken only under exceptional circumstances.
Exhibit Materials Handling:
Exhibitors must handle books and artifacts gently and with conservation concerns in mind. In general, books should be displayed on bookstands, cradles or supports. Exposure to direct sunlight should be avoided. Panels with halogen light and cases with interior lighting can also be damaging to exhibited materials. Exhibitors should consider using facsimiles for fragile materials such as newspapers and photographs.
Special Collections and Preservation staff are experienced in the proper handling and display of unique and fragile materials, and can provide guidance to library exhibitors. Special arrangements should be made in advance for consultation and questions by contacting the Manager of Special Collections Operations or the Preservation Administrator.
See these sources for more information:
Generally, when circulating Libraries materials are used in a display, the materials must be checked out using an exhibition check-out card available from Circulation. This will cause a special message to appear in the UW Libraries Catalog that the item in "Unavailable" for the duration of the exhibit. Exhibitors may place a card in the display noting that the materials will be available for check-out after the exhibit ends.
Text should be word processed and printed on a high quality printer if not professionally designed and/or typeset.
Exhibit Support Materials:
Sound, video, or computer displays accompanying exhibits will be installed and removed by the exhibitor in consultation with library staff.
Receptions & Related Activities
Rooms in the Campus Library may be, on occasion, available for receptions and other activities (workshops, talks, demonstrations) linked to exhibits. These should be discussed with the specific Campus Library exhibit contact who will consult the room use policy and check the schedule to see whether a reception or other activity can be held.
Some rooms carry a charge for cleaning and set-up and the exhibitor will be responsible for meeting these costs unless other arrangements have been made prior to the reception or event. If alcohol or food will be served, consult the Campus Services Event Planning website.
The Campus Library supports academic freedom and the free expression of opinion. The Campus Library will not exercise any censorship of materials such as books, images, labels, catalogs, or promotional literature that do not violate the guidelines as expressed in the Campus Library’s Exhibits Guidelines or local, state, or federal laws.
The University Libraries subscribes to the American Library Association's Library Bill of Rights as it applies to exhibit spaces and bulletin boards, specifically:
The library should not censor or remove an exhibit because some members of the community may disagree with its content. Those who object to the content of any exhibit held at the library should be able to submit their complaint and/or their own exhibit proposal to be judged according to the policies established by the library.
Challenges of a display, exhibit, or printed materials posted or displayed in the Campus Library may be sent in writing to the Director of the Campus Library. The Campus Library will respond to written statements as follows: